Philadelphia Asian American Film Festival

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Volunteer Roles

Contact volunteer@phillyasianfilmfest.org to apply.

Programming Co-Chairs

Job Responsibilities

    • Coordinate and manage submissions process via FilmFreeway
    • Assign submissions to programming committee members and check-in regularly
    • Organize programming committee discussions towards end of submissions cycle and oversee selections process
    • Communicate with selected filmmakers to coordinate timely delivery of design assets and other materials
    • Compile copy deck (text and images) for Marketing Team to produce program guide layout
    • Collect digital files for all short films and compile into single file for each program
    • Manage Print Trafficking for digital and physical copies of all feature films, deliver/pick up from venues, and return ship at end of festival
    • Conceptualize year-round programs with partner organizations and oversee their execution
  • Liaison with other programming partners (PAPA, MAARC, 12G) to establish parameters around special programs and plan for their inclusion

Fundraising Co-Chairs

Job Requirements

    • Hold monthly Fundraising Committee meetings to follow-up and track progress on funding
  • Attend PAAFF General Meetings to give Fundraising Committee updates to general staff and other committees; sending email updates when not able to attend

Job Responsibilities

    • Identify and connect with potential corporate sponsors and their representatives
    • Attend corporate & community events when possible to develop relationships with potential sponsors and volunteers
    • Coordinate with Marketing Team to update annual PAAFF Sponsorship Packet
    • Research grants and other funding opportunities outside of corporate sponsorship
    • Assist in grant writing process
    • Plan annual fundraising events and campaigns (eg. Asian Chef Experience, Giving Tuesday campaign, etc…)
    • Recruit volunteers for the fundraising committee and delegate tasks as fit
    • Solicit ad space for Festival Program Book
    • Assist in the creation of “Friends of PAAFF”; an individual donor/sponsorship program
  • Assist in updating Sponsorship Tracking Sheet

Marketing Co-Chairs

Job Responsibilities

    • Develop, oversee and evaluate yearly marketing strategy and branding techniques for PAAFF including brainstorming ideas to implementing large-scale plans
    • Coordinate marketing efforts (print and digital) for events such as the annual film festival, fundraisers, and individual screenings
    • Provide creative direction for design campaigns and design concepts
    • Manage print collateral such as program books, ads and posters
    • Oversee marketing committee: graphic design, website, social media and newsletter teams
  • Conduct marketing research and analyze data and trends for the festival

Also looking for WordPress Developer, Copywriter, Graphic Designer

Guest Services Co-Chairs

  • Coordinate travel arrangements for festival VIP’s and Filmmakers to include hotels, airfare and other accommodation with budget in mind.
  • Communicate with filmmakers regarding schedules, transportation, and other hospitality information
  • Answer any questions filmmaker guests may have regarding the festival and/or the city.
  • Work with Festival Director on industry accreditation for industry attendees of the festival.
  • Organize Filmmaker’s brunch and other networking/appreciation events to include communication or reservations with restaurants or catering services.
  • Work closely with Box Offices and Program Director to coordinate festival badges and complimentary tickets for filmmakers and VIP’s.

Volunteer Committee Co-Chairs

  • Develop and maintain relationships with volunteers and volunteer sources such as service organizations, companies, university organizations, etc…
  • Maintain open and prompt communication with potential and interested volunteers
  • Recruit volunteers and expand volunteer network throughout the Philadelphia region and maintain volunteer contacts database
  • Recruit and schedule volunteer coverage for PAAFF events and the Festival
  • Oversee and manage PAAFF volunteers at PAAFF-hosted events, community partner events, and the annual festival
  • Identify and invite new, promising PAAFF staff members
  • Develop and lead the volunteer/shift leader training prior to the Festival
  • Provide consistent communications and support to volunteers and shift leaders throughout the Festival
  • Recruit and schedule Festival shift leadership and manage Festival event shift coverage.
  • Attend Festival events and maintain contact with shift leadership to ensure smooth, effective delegation of duties to festival volunteers
  • Coordinate and assist with the delivery and storage of PAAFF items, signage and assorted PAAFF property to and from location.
  • Organize distribution of PAAFF marketing materials to volunteers for public advertising pushes and neighborhood canvassing, especially leading up to the Festival.